Our commitment to you

The Trustee is committed to ensuring our site is secure for your use and takes great care to protect your information.

Please take the time to read this privacy policy as it explains how we collect, use, share and store the personal information (such as your name, address and national insurance number) you and others provide to us.

What will you use my information for?

We will only use your information for the purpose of administering your pension benefits and payments. However, we may also share your information for other limited purposes listed in the next section.

Will you share my information with anyone else?

In order for us to administer your pension benefits and any payments, we will share your information with:

• Our administrators - for the day to day administration of your benefits
• Our actuary - for complex calculations, valuations of our assets and liabilities, and regulatory reporting
• Our auditors - to ensure our schemes and your benefits are being administered properly
• Our legal advisers - for advice and interpretation of law and regulations
• Our Communications partners to enable communications regarding your pension benefits to be sent to you. This includes electronic communications such as this website
• Government bodies and crime prevention organisations for the purposes of crime prevention and regulatory requirements.

The Trustee may use data relating to your membership of the Scheme (including data about your dependants) for any purposes connected with the proper administration of the Scheme. This includes the need to process data to calculate and pay benefits, for statistical, financial modelling and reference purposes, and to administer the Scheme as a whole. This may involve passing on data about you to the Scheme’s sponsoring employers and their communication partners for the purposes of communicating with you about your pension benefits, professional advisers, administrator and third parties (including insurance companies, counterparties to Scheme investments and other third parties), as may be necessary for the operation of the Scheme.

How will you store my information?

Your information will normally be stored electronically. Your information may be stored in paper format whilst we work on it, but once complete, it will be scanned and stored electronically.

How long will you store my information?

Paper copy may be stored for you after our liability to you ends. Scanned and other electronically held information will also normally continue to be stored for you after our liability to you ends. This enables us to respond to any subsequent queries that may arise in later years.

What rights do I have?

You have the right to:

• Know what information we hold about you, how we use it, with whom we share it and the reasons for sharing it
• Request any inaccuracies in the information we hold about you to be corrected
• Request that information we hold about you is not used where it may cause you distress or harm (although you should be aware that exercising this right may mean we are unable to properly administer your pension benefits)
• Request not to receive marketing material.

Please contact us if you have any questions about this policy, the information we hold about you, your rights or if you would like this policy in another format (for example: audio, braille) (see ‘Our details’ section below).

Third party websites

Our website includes hyperlinks to, and details of, third party websites.

We have no control over, and are not responsible for, the privacy policies and practices of third parties.

Data protection registration

We are registered as a data controller with the UK Information Commissioner's Office (i.e. we are responsible for, and we control the processing of your personal information).

Changes to the privacy policy

We may change this privacy policy from time to time. You should check this policy occasionally to ensure you are aware of the most recent version that will apply each time you access the site. This privacy policy was last updated on 6 November 2017.

Our details

This website is owned and operated by Babcock Pension Trust Limited. Registered in England and Wales No. 357329.

Address: Registered office is 33 Wigmore Street, London, W1U 1QX